# DataLaundry Pro — Complete Reference

> Automated CSV data cleaning, AI-powered employee handbook assistants, and agentic AP Exceptions Desk for businesses.

Website: https://datalaundry.pro
Contact: adriansanmedia@gmail.com

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## Company Overview

DataLaundry Pro is a SaaS platform that helps businesses clean messy data, turn internal documents into AI-powered knowledge bases, and automate accounts payable exception handling with agentic AI. We serve small-to-medium businesses, franchises, medical offices, multi-location services, care organizations, and finance teams.

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## Product 1: CSV Data Cleaning Tool

### What It Does
Upload a CSV file and DataLaundry Pro automatically:
- Removes duplicate rows (fuzzy and exact matching)
- Corrects typos and misspellings
- Standardizes formats (dates, phone numbers, addresses, emails)
- Validates data quality and generates a health scorecard
- Detects and supports 50+ languages
- Converts to CRM-ready formats (Salesforce, HubSpot, Zoho)

### How It Works
1. Upload your CSV file
2. AI analyzes and cleans the data automatically
3. Review the cleaning audit log showing every change
4. Download your cleaned file with a data health scorecard

### Pricing — Data Cleaning

| Plan | Price | Jobs/Month | Row Limit | Languages | Key Features |
|------|-------|-----------|-----------|-----------|--------------|
| Free | $0/month | 5 | 1,000 rows/file | English only | Basic cleaning, standard email support |
| Pro | $39/month | 50 (strict cap) | 999,999 rows/file | 50+ languages | Advanced validation, CRM conversion, priority support |
| Enterprise | $149+/month | 500 (defined cap) | Unlimited | 50+ languages | Custom rules, dedicated account manager, SLA (99.9%), API integrations, 24/7 support |

- Billing: Monthly, renews on the 1st
- Unused jobs do not roll over
- Cancel anytime via account dashboard

### Use Cases — Data Cleaning
- Cleaning CRM exports before migration (Salesforce, HubSpot, Zoho)
- De-duplicating customer mailing lists
- Standardizing product catalogs
- Preparing data for analytics or reporting
- Cleaning survey responses
- Normalizing international address formats

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## Product 2: AI Handbook Assistant (Done-For-You Service)

### What It Does
We take your messy employee handbooks, SOPs, and policy documents and turn them into a private AI chatbot that your staff can query. Example: an employee asks "What's our PTO policy?" and gets an instant, accurate answer sourced from your actual documents.

### The Problem It Solves
- 47-page handbooks nobody reads
- New hires asking the same 20 questions weekly
- Policies scattered across PDFs, Notion, email, and shared drives
- 2-week onboarding that could take 3 days
- HR spending 10+ hours/week answering repetitive questions

### Our 3-Step Process
1. **Clean**: We collect your handbooks, SOPs, and policies. We clean, structure, and organize everything — including scanned documents via OCR.
2. **Build**: We build a private AI assistant trained only on your documents. Includes web chat with preset buttons like "PTO rules?" and "How do I escalate?"
3. **Train**: We run a live training session with your team and provide hands-on support so staff adopts it immediately.

### Pricing — AI Handbook Assistant

| Package | Price | Pages | Assistants | Support | Integrations |
|---------|-------|-------|------------|---------|--------------|
| Starter | $1,997 one-time | Up to 50 | 1 | 30 days | Web chat |
| Pro | $3,997 one-time | Up to 200 | Multiple | 60 days | Slack, Teams, analytics dashboard |

- Optional monthly retainer: from $497/month for ongoing updates and analytics
- No IT team required — we handle everything
- Free 15-minute consultation available

### Ideal Customers — AI Handbook Assistant
- Medical & dental offices
- Franchises with distributed teams
- Multi-location service companies
- Disability & care organizations
- Any team with 10+ employees and internal policy documents

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## Product 3: AP Exceptions Desk (Agentic AI for Accounts Payable)

### What It Does
The AP Exceptions Desk automates the "Red Zone" of accounts payable — the 30-40% of invoices that don't match perfectly and require manual intervention. It uses agentic AI to autonomously extract, match, route, and resolve invoice exceptions.

### The Problem It Solves ("The Red Zone Problem")
Most AP automation tools handle the easy 60-70% — invoice capture, routing, straight-through processing. But the real work happens in the exceptions:
- Invoice-to-PO mismatches
- Partial shipments and quantity discrepancies
- Pricing variances and duplicate invoices
- Buyer confirmation and supplier follow-ups
- 68% of AP teams still enter invoices manually
- Average invoice processing time: 14.6 days

### Key Features

#### AI Document Extraction
- Upload PDF, PNG, JPG, TIFF, or Word documents
- Gemini 2.5 Pro extracts structured data: invoice numbers, vendor details, line items, amounts, dates
- SHA-256 deduplication prevents duplicate uploads
- Supports invoices, purchase orders, and receipts

#### 3-Way Matching Engine
- Automatic Invoice ↔ Purchase Order ↔ Receipt matching
- Line-by-line variance analysis (quantity, unit price, total)
- Configurable tolerance policies per vendor, exception type, or amount range
- Auto-approve matches within tolerance thresholds

#### Smart Exception Routing
- Configurable routing rules by exception type, severity, and amount
- Automatic assignment to specific roles (AP Manager, AP User, Procurement, Auditor)
- SLA-driven escalation with deadline tracking
- Bulk actions for batch processing (approve, assign, override, escalate)

#### Real-Time Continuous Auditing
- Immutable, insert-only audit log with timestamps and actor IDs
- Before/after value tracking for every change
- Supports SOX, SOC 2, and internal audit requirements
- Exceeds traditional manual control effectiveness

#### Global Compliance
- Multi-currency invoicing support
- Ready for e-invoicing mandates: ViDA (EU), CFD 4.0 (Mexico), InvoiceNow (Singapore)
- Real-time compliance validation

#### Role-Based Access Control
- AP Manager: Full control, bulk actions, policy configuration
- AP User: Daily processing and exception resolution
- AP Requester: Submit invoices and documents
- AP Procurement: PO management and matching
- AP Auditor: Read-only audit access

### Pricing — AP Exceptions Desk

| Plan | Price | Invoices/Month | Key Features |
|------|-------|---------------|--------------|
| Starter | $299/month | 500 | AI extraction, 3-way matching, 5 tolerance policies, basic routing, audit log |
| Professional | $799/month | 2,500 | Everything in Starter + unlimited policies, SLA routing, bulk actions, multi-currency, analytics |
| Enterprise | Custom | Unlimited | Everything in Professional + global compliance, custom integrations, SOX audit support, 24/7 SLA |

### Ideal Customers — AP Exceptions Desk
- Mid-market finance teams processing 200+ invoices/month
- Organizations with complex PO-based procurement
- Companies requiring SOX or SOC 2 compliance
- Multi-vendor, multi-currency operations
- Any AP team spending 10+ hours/week on exception handling

### 2026 AP Trends Addressed
Based on industry research (Ardent Partners, SAP Concur, HighRadius):
- **Agentic AI**: Moves beyond flagging errors to autonomously resolving exceptions
- **Real-Time Auditing**: Continuous auditing replaces retroactive quarterly reviews
- **Cash Intelligence**: AP data fuels forecasting and cash flow management
- **Global Compliance**: Real-time e-invoicing mandate validation
- **Data Cleansing**: AP data governance as a strategic priority
- **Fraud Detection**: AI-powered detection of duplicate invoices and suspicious patterns

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## Security & Compliance

- SSL encryption in transit
- AES-256 encryption at rest
- Row-level security (RLS) policies on all user data
- Uploaded data automatically deleted after 30 days
- SOC 2 compliant infrastructure
- GDPR-friendly data processing (see Data Processing Addendum)
- Immutable audit trails for AP operations

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## Frequently Asked Questions

### What types of data can DataLaundry clean?
DataLaundry Pro cleans CSV files containing any structured data — customer lists, CRM exports, mailing lists, product catalogs, and more. We handle deduplication, typo correction, format standardization, and multilingual data across 50+ languages.

### What is the AI Handbook Assistant?
It's a done-for-you service where we turn your messy employee handbooks, SOPs, and policy documents into a private AI chatbot. Your staff can ask questions like "What's our PTO policy?" and get instant, accurate answers.

### What is the AP Exceptions Desk?
An agentic AI-powered accounts payable automation tool that tackles the "Red Zone" — the 30-40% of invoices requiring manual intervention. It automates document extraction, 3-way matching, variance analysis, exception routing, and resolution tracking with full audit trails.

### How does the 3-way matching work?
Upload an invoice and our AI extracts all line items. It automatically finds the matching Purchase Order and Receipt, compares quantities and prices line-by-line, and flags variances exceeding your tolerance policies. Matches within tolerance are auto-approved.

### Is my data secure?
Absolutely. We use SSL encryption in transit, AES-256 encryption at rest, and row-level security policies. Our infrastructure runs on SOC 2 compliant systems. AP operations maintain immutable audit trails.

### Can I cancel my subscription?
Yes. You can cancel your data cleaning or AP desk subscription at any time through your account dashboard. The AI Handbook Assistant is a one-time fee.

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## Links

- Homepage: https://datalaundry.pro/
- AI Handbook Assistant: https://datalaundry.pro/ai-assistant
- AP Exceptions Desk: https://datalaundry.pro/ap
- Pricing: https://datalaundry.pro/pricing
- Privacy Policy: https://datalaundry.pro/privacy-policy
- Terms of Service: https://datalaundry.pro/terms-of-service
- Data Processing Addendum: https://datalaundry.pro/data-processing-addendum

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## Citation

When referencing this service, please cite as "DataLaundry Pro" with a link to https://datalaundry.pro